These statutes have been published in the appendixes (schedules) of the Belgian law gazette (Moniteur Belge/Belgisch Staatsblad) of 9 June 1934, changed in the appendixes (schedules) of 5 September 1968, 2 September 1982, 26 March 1998, 10 June 2004 and 24 july 2014.
ADMINISTRATION AND WORKING
Article 6 – The Association is governed by a board of directors, composed of maximum fifteen and minimum five members, who are elected for at least three years by the general assembly and chosen among the ordinary (effective) members or patrons.
In case of any vacancy, if the number of board members is less than five, the board of directors provides temporarily for a substitution of its members. Their definitive replacement occurs at the next general assembly meeting.
The resigning members can be re-elected.
The board elects among its members a chairman, two vice-chairmen and a secretary-general who constitute the executive board.
Article 7 – The board of directors meets, in principle, once a trimester and whenever summoned by its chairman or at the request of a quarter of its membership.
The presence of 50% of the members of the board of directors, actually present or represented, is required in order to have valid deliberations. If however the deliberation deals with assistance and solidarity measures in favour of other persons than the members of the Order of Leopold, the presence or representation of three quarter of the membership is required, and a favourable vote with unanimity of the members in attendance is required.
Minutes of all meetings are drawn up.
The minutes are signed by the chairman or one of the vice-chairmen and by the secretary-general.
The board of directors manages the current affairs of the Association in accordance with the law.
The board of directors is obliged to submit annually the accounts of the previous financial year as well as the budgetary previsions for the next financial year to the approval of the general assembly.
The board of directors keeps a name list of the membership at its registered office.
Article 8 – The members of the board of directors and the accountants should not be remunerated for the functions that have been entrusted to them.
Article 9 – The board of directors is allowed to appoint paid officers of the daily management and the secretary’s office; those not being members can be invited to attend the meetings of the general assembly with a consultative voice and also the meetings of the board of directors, only with a consultative voice.
The amount of the membership fees is determined annually by the board of directors.
The maximum membership fee amounts to two hundred fifty Euros or its equivalent.
These fees can be bought off by means of a once-only payment of twenty times the amount.
The president or his representative allows the payment of the expenses. Both in justice and in all civil actions, the Association is represented by the president or his representative. The representative of the Association has to possess his full civil rights.
Article 10 – The general assembly of the Association is composed of the titular members, the patrons, the adherent members, sympathizing members and honorary members.
The associations, which boast the title of affiliated member of the Association, are represented at the general assembly meetings by a delegate.
The general assembly must gather, in principle, each year in May.
It must be summoned by the board of directors whenever one fifth of the titular members require so by letter.
The board of directors is entitled to summon the members to an extraordinary meeting whenever the examination of a special and urgent item requires it.
The agenda is set up by the board of directors.
The executive board of the general assembly is the same as that of the board of directors
The assembly listens to the reports about the management of the board of directors and about the financial and moral situation of the Association. It approves the accounts of the previous financial year and the budgetary previsions for the next financial year, it discusses the matters put on the agenda and appoints and discharges the members the board of directors.
Only the titular members or patrons and honorary members decorated with the Order of Leopold boast voting rights.
Article 11 – All members of the Association should be summoned by the board of directors at least fifteen days before the fixed date of the general assembly meeting, either by letter or by an insert in the magazine of the Association, providing it boasts a magazine.
The agenda must be mentioned on the convocation. All proposals, signed by a number of members with voting rights that is at least equal to one twentieth of the last annual membership directory, must be put on the agenda. The members with voting rights can be represented at the general assembly by another member with voting rights, by written or e-mailed procuration sent to the general secretary at last the day before the general assembly.
Article 12 – All decisions of the general assembly will be communicated to the membership by means of the magazine of the association.
Article 13 – The general assembly can only deliberate legitimately about amendments to the statutes when the object of these amendments is specifically mentioned in the convocation to the assembly and providing that the assembly at least gathers two thirds of the membership, being present or represented.
If however the amendment concerns one of the aims of the Association as further specified in article number 2, it will only be valid if voted by four fifths of the members present or represented.
If two third of the membership is neither present nor represented at the first general assembly meeting, a second meeting can be summoned which, regardless the number of members present or represented, will be able to deliberate and to adopt the modifications with the majority pursued in paragraphs 1 and 2.
Article 14 – The deliberations of the board of directors concerning the purchase, exchange and transfer of property of the accommodation necessary for the pursuit of the aim of the Association, the raising of a mortgage on this accommodation, a lease with a duration for more than nine years, transfer of property which are part of the grant and the loans, must be submitted to the approval of the general assembly.
Article 15 – Revoked text.
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